QuickBooks W2 Forms

How to Print & Reprint W-2 Forms for Quickbooks – Quick Guide

As we know that QuickBooks allows you to manage payroll services online. So, when an employer pays wages and salaries to employees then this information is included in your W-2 form. At the time of creating a tax return, you need W-2 Forms for QuickBooks. But many of you may not be aware of how to print and reprint these forms and their use.

Well, in this blog post, we will teach you how to print and reprint W-2 forms in Quickbooks. So, without waiting, let’s get onto it.

What Do You Mean by W-2 Forms for QuickBooks?

W-2 forms basically used to show the wages, salaries, and remuneration paid to employees. These forms are lined up by the employers and they are paid to employees so that they can pay taxes at the end of the financial year. It doesn’t include contractors or independent workers. Make sure to consult with an accountant if you have queries related to what should be reported on the employees’ W-2.

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Basic Requirement to Print in W-2 forms for QuickBooks

Some of the basic requirements that are needed to print the W-2 form in QuickBooks:

  • An active QBs payroll subscription is needed.
  • No need for any special ink, you can print it on normal black ink.
  • Make sure the paper that you are using is of good quality without any spots.
  • You need the latest payroll tax table.
  • Your QuickBooks version must be compatible with the form.

How to Order a Paper to Print W-2 Forms?

Here are the instructions for placing an order:

  • For that, you need to go to the Intuit Market website.
  • Then locate the page to find QuickBooks Checks & Supplies.
  • Choose the Tax Products option and select Blank W-2 Kits.
  • Now, fill in the information that is needed.
  • Lastly, evacuate the order to finish the purchase.

Steps to Create W-2 Forms in QuickBooks

How to create W2 forms in QuickBooks – Here are the steps:

  • Choose Employees then W-2s and Payroll Tax Forms.
  • Tap on Annual Form W-2 wage and Tax Statement.
  • Click on Create Forms and select Filing period.
  • Now, enter the Year for which you want W-2 forms to print.
  • In the end, go through the procedure appearing on the screen.

How to Print W-2 Forms in QuickBooks Desktop?

So for printing W-2 forms for QBs desktop follow the steps that we have mentioned:

W2 Forms for QuickBooks

  • Choose Employees then W-2s and Payroll Tax Forms.
  • Tap on Annual Form W-2 or W-3 wage and Click on Create Forms.
  • For filing the forms for all your employees select All employees.
  • Then, hit on the last name of the employee.
  • Enter the year you are printing for and press Print.

How to Print W-2 Forms for QuickBooks Online?

For this carry out the procedure to print W-2 forms in QBs Online:

  • After opening QuickBooks go to the Taxes option.
  • Choose Payroll tax and then select the Forms section.
  • Tap on Annual Forms and click on the All Employees menu. 
  • Now, select W-2 Copies B, C & 2 link.
  • Then hit on Printable Employee Copies: Form W-2 Page.
  • Select View to unlock Adobe reader and lastly, choose Print.

How to Reprint W-2 Forms for QuickBooks Desktop?

The instructions listed below will assist you in reprinting W-2 forms:

  • Tap on the Employees option and choose the Payroll center.
  • Tap on Annal Form and select the employee for whom you want to reprint the form.
  • Now, hit on W-2 copy B, C, and 2, and write the year.
  • After that press View Reprint and you need a Reissued Statement.
  • Then the form will open in PDF format after choosing View Report.
  • Select the paper to reprint the W-2 form and click on Print.
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Finishing Up

Alrighty! We have covered everything you need to know about printing & reprinting W-2 forms for QuickBooks. Hope you liked it. To achieve success, you must carefully read the steps. The site covers other articles as well that you can use to run QuickBooks in a better way.

Frequently Asked Questions (FAQs)

Q1. What W-2 forms are compatible with QuickBooks?

The QuickBooks Online Blank W-2 Kits are compatible with QuickBooks Online Payroll, QuickBooks Desktop Basic, Enhanced or Assisted Payroll, and QuickBooks for Mac users.

Q2. How do I process W-2 forms in QuickBooks?

  • Choose Employees then W-2s and Payroll Tax Forms.
  • Click on Process Payroll Forms.
  • Tap on Annual Form W-2 or W-3 Wage and Tax Statement.
  • Last, Select Create Forms.

Q3. Does QuickBooks automatically send W-2s to the IRS?

Electronic filing of W-2 forms is included with QuickBooks Online Payroll subscriptions.