Quickbooks Point of Sale

QuickBooks Point of Sales Hardware Requirement: POS Equipment’s

QuickBooks Point of Sales is a retail management software developed for retail stores and small businesses. The software offers features to manage the track the data of the sales, inventory, purchase, customer details, etc. It is famous in many business sectors including food chains, clothing outlets, retail stores, and many more.

QuickBooks provides an accounting solution to the businesses that manage the daily records with accuracy. There are different versions of QuickBooks available in the market. The software provides benefits and features according to the business’s needs. The software works best with the QuickBooks Point of Sales hardware and software.

How Quickbooks Increases Efficiency?

Intuit QuickBooks Point of Sales helps to improve the overall growth of a business or start-up. It offers many advantages like:

  • QuickBooks POS helps to achieve precise data and minimize human errors.
  • It also provides the users with better data analysis.
  • The software helps to save the time and money of the user.
  • It improves the flexibility of the business and helps to track real-time changes without any manual updating.

Required QuickBooks Point of Sales Hardware and Software

requirements quickbooks point of sale hardware

However, you can not use the software on any hardware. QuickBooks POS required a certain kind of specification to function properly. We will discuss each of QuickBooks Point of Sales hardware below.

Operating System-

Users can not run QuickBooks Point of Sale on any operating system. If you are planning to buy the subscription make sure you are using the right version of the Operating System. Take the look at the list of the OS you can use for smooth use of the software.

  • Windows 10, all versions including 64-bit, natively installed.
  • Windows 8.1 (Update 1), including 64-bit.
  • Windows Server 2016.
  • Windows Server 2012 R2.
  • Windows Server 2011 SP1
  • Windows Server 2008 R2 SP1 and SP2 
  • Windows 7 SP1.


Even if you are using a tablet, you need to use only a few specified tablets for working on the QuickBooks POS. Tablets with Windows 10 operating systems can be used for this purpose. The software is only compatible with Acer® Switch, Microsoft® Surface Pro, Microsoft® Surface Go, and Samsung® Galaxy Tab Pro.


The following specification should be considered before buying the retail software QuickBooks POS.

General Specification:
  • The system must have a disk space of 1 GB.
  • If the software is accessible to Multiple users then at least a 2.8 GHz processor is required. However, a 3.5 GHz processor is recommended for better performance.
  • The display of the device should be optimized for 1280 X 768 screen resolution or higher than that.
  • 4 X DVD ROM drive is required for the installation of the DVD. Unless the user has to download the software QuickBooks Desktop Point of Sale from Intuit Server.
For Single User:
  • If the user is using the software alone then he/she would require at least 4 GB RAM. However, for better performance 6 to 8 GB RAM is recommended for installing the software in a single workstation.
  • Make sure your system has a 2.0 GHz processor. If your device has a 2.8 GHz processor then that would be the best for the software to work efficiently.
For Multi-Users:
  • If you are using the software for multiple users then ensure that your system has 8 GB of RAM for better performance and productivity.
  • Make sure the device has a 2.8 GHz processor. We recommend a 3.5 GHz processor.
  • For the multi-user configuration, all the users must have a separately purchased user license to access the account. And all the copies of Point of Sale must have the same level and version.

QuickBooks Point of Sale Hardware and Operating System

Operating System
  • US version Windows
  • Natively Installed
  • Regional settings are supported when set to English
RAM Minimum required 4 GB. Recommended 8 GB.
  • Single User: Minimum 2 GHz (Recommended 8 GB)
  • Multiple Users: Minimum 2.8 GHz (Recommended 3.5 GHz)
Optical Drive
  • 4X DVD-ROM drive for CD/DVD
  • Unless you have to download the software QuickBooks Desktop Point of Sales from Intuit server.
Disk Space 1 GB disk space
Screen Resolution 1280 x 768 screen resolution or higher

Hardware Required to Create QuickBooks Point of Sales System

QuickBooks POS is a great tool for inventory management, information management, sales tracking, and securely stores all data. If you want to utilize all the features of QuickBooks POS efficiently, you would need a complete package of compatible hardware so that you can use the software to increase productivity and automate processes.

  • Microsoft Surface Pro

Along with Microsoft Surface Pro, QuickBooks POS allows using the software effortlessly. The combination of hardware and software generates bills, checks the inventory, makes the payments, creates a purchase order, works on back-office tasks, and many more.

  • Barcode Scanner-barcode scanner

A Barcode scanner is another useful device for retail stores. However, the device is often overlooked while developing a Point of Sales system. The amazing hardware minimized the possibilities of human error in filling the details. It is easy to record the data and track the products by using a barcode scanner.

  • Cash Drawer-image of a cash drawer

Most of the retail stores use the cash drawer to minimize the checkout time of the customers. The hardware helps in segregating the different currency notes, tracking the transactions, and recording the sales.

Cash drawer also provides versatility at the entry-level price point. It is also safe to use as the device only opens after a successful transaction.

  • Physical Inventory Scanner-

Including a Physical Inventory Scanner on your QB POS list offers great relief and accuracy in recording and updating the physical inventory.

It helps users to count and confirm the inventory counts prior to sending them in physical inventory. 

Furthermore, the Physical Inventory Scanners are portable, making it easy to roam around the store while scanning the bar codes on all the inventory items.

It has the capability to scan more than a thousand inventory units even without having to upload the data. Moreover, its USB interface provides great versatility.

  • Credit Card Reader

As technology advances, the majority of customers are shifting on plastic money. Having a Credit card reader included in your QB POS offers a variety of payments to customers. Moreover, having a Credit Card Reader saves the precious time of customers by preventing them to go through the stand-alone terminal.

It is secure and accepting payments via Credit Card Reader doesn’t require you to enter data twice as the Inventory gets updated automatically while making a sale.

  • Tag Printer

Tag printers make it easier for businesses to succeed. As they are used for printing labels that can be placed in various places. 

Furthermore, it helps printing barcodes which you can later paste on the products additionally with the information regarding the product and its price. 

Hence, adding a Tag printer to the POS list is highly recommended.

  • PIN Pad

There are some customers who prefer cash and others prefers to use Card. Having a PIN Pad added to your QB POS hardware requirement is crucial for accepting payments via Card.

The Pin pad can be attached with the Card readers and helps customer input their secure PIN for making a transaction. Furthermore, it saves customer’s time and ensures a safe payment.

    • PIN Pad with Integrated Card Swipe

There are PIN Pads with Integrated Card swipe available in the market that helps eliminate using separate Card Reader and Pin Pad for a transaction.

Including a pin pad that already has the card swipe feature reduces the chance of any connectivity issues that you may face while using a Pin Pad and Card Reader Separately.

Therefore, it’s an essential component that should be included in the QB POS Hardware requirement.

    • PIN Pad with Signature Capture

With the use of a Signature Capture pad, it becomes easy to capture a handwritten signature of the customer on LCD via a pen-type stylus. 

Including a Signature Capture Pad makes your QB POS Hardware requirement future-proof. Moreover, it makes your hardware requirement more modern.

  • Pole Display

In every business, customer satisfaction is the topmost priority. Having a Pole display added into the QB POS hardware helps customers verify the amount of their purchased product during their checkout time. 

Moreover, it saves time and effort for the worker as well as for the customer.

A Pole Display can be adjusted in several directions as preferred and most of them are USB-powered that requires no external power source.

  • Receipt Printer-Receipt from printer

The new POS receipt scanner replaced the old school receipt printer. It made the transaction very convenient for the customer as the printer can connect with any PC. it also allows making a duplicate of the receipt.

QuickBooks POS is very useful software. However, it is required to use appropriate and compatible hardware for the best results. The software is continuously improving its feature for better customer satisfaction. If you think that your system has not managed the load of the software and it is making the business less productive, then consider using the cloud solution of QuickBooks POS.