QuickBooks Conversion Tool | Steps To Download & Use

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You may have seen the QuickBooks conversion tool if you frequently use the QuickBooks application. This tool helps convert company files from another program and is one of QuickBooks Desktop’s most valuable features and tools.

Due to this technology, users can frequently convert the company’s data from several different programs. The conversion tool can convert QuickBooks 2017 to QuickBooks Desktop Premier 2018 Pro 2018 or QuickBooks Desktop Enterprise Solutions 18.0. The tool accomplishes the task without jeopardizing data security, even if it is pretty advanced.

This post will provide you with information on how to obtain the conversion tool and its many applications.

What Is The QuickBooks Conversion Tool?

The QB data conversion tool is one of the many functions and tools available in QuickBooks Desktop. It allows you to convert company files from several different programs. No matter how complicated the task, it can be completed without jeopardizing data security. With this tool, QuickBooks 2017 can be converted to QuickBooks Desktop Pro 2018, Premier-2018, or Enterprise Solutions 18.0.

What can it convert?

It can convert the list of items as follows:

Account balances.
Account, Employee, Customer, Item, and vendor lists.
Balance details for the Payroll General Ledger Account.
Credentials for Employees.
QuickBooks Vendor and Customer Transactions.
Paychecks that are converted to journal entries.

What cannot be converted?

The list of items that cannot be converted is given as follows:

Payroll transactions and annual employee data, including paychecks and year-to-date changes.
Fixed Asset.
Work tickets.
Each employee’s wage and deduction information.
Purchase orders, sales orders, & estimates that are finished or nearly finished.

Furthermore, only QuickBooks and Sage 50 desktop versions from the precise same region can be converted. If you have a US edition of Sage 50, you might need to convert it to a US version of QB desktop.

After learning key points about this tool, let us understand its advantages and disadvantages and then have a comprehensive overview. So let’s explore all this information one by one:

Advantages of the QuickBooks conversion tool

Numerous advantages are provided by the QuickBooks data conversion tool, some of which are listed below:

You may customize the QuickBooks file-converting process with this tool.
Another advantage is that this program does not affect old or current data files.
This will also help understand the company’s current state.
Typically, the application imports the data through the new QuickBooks corporation.
After the sole purpose of maintaining the organization, this program creates a log after every conversion.
It offers a choice for the import list, simplifying the simultaneous listing of plus/minus balances and previous transactions.
The tool guarantees that no data security compromises will occur throughout the conversion process.

What system requirements are necessary for the QuickBooks conversion tool?

Ensure your system is compatible with the QB conversion tool before you use it. To access the conversion tool, a user must have specific system prerequisites.

System requirements: Windows 8, Windows 8.1, & Windows 10
500 MHz processor Pentium II Intel
2.5 GB of free space on the hard drive.
512 MB of memory
Pro, Premier, and Enterprise versions of QuickBooks Desktop Pro 2018.
Sage 50: 2013 and later versions.
Version 2.0 of the Microsoft.NET Framework is required.
You must have Windows 7, 8, 10, Vista, or XP as your operating system.
QB desktop should be installed and registered appropriately.
It is advised to have at least 512 MB of RAM storage.

How can QuickBooks conversion tool be downloaded?

You must follow these instructions to get the QuickBooks conversion tool download:

You must first download the QuickBooks conversion tool to get started.
Find the folder containing the downloaded file and open it.
Right-click on the QB conversion tool icon, then choose Properties.
After checking the box for software compatibility, select the Windows OS from the drop-down list.
Next, pick the OK tab.

Finally, select Start as administrator from the menu when right-clicking QuickBooks ConversionToolSetup.exe.

Read More: How To Download, Install & Run QuickBooks Refresher Tool

How could QuickBooks data conversion tool be used effectively?

Without a doubt, following the steps below will help you make the most of the QuickBooks conversion tool.

The conversion tool should first be launched by double-clicking on it.
Next, select My Client Company or My Own Company, the two alternatives displayed on the screen.
Select your accounting program.
After selecting the company file, click the following button once again.
Select the QuickBooks product before clicking the following button and navigate where you saved the company file.
Click next after selecting the conversion levels through the list on the screen.
Next, select the accounting options according to the company’s name and date and click Next.

What are the steps to convert from Sage 50 to QuickBooks desktop?

If you want to switch from Sage 50 to QB Desktop, the following procedures should be followed. But you need to keep one thing in mind until you have the QuickBooks latest version of the Sage software; till then, the conversion process is not possible. So follow the steps given below:

Step 1: Set up the credentials for data access

The company file must be opened after the Sage Application has been launched.
Choose the maintenance, users, & security tabs from the main menu.
Additionally, you must choose data access/crystal reports.
Hit the Change button to modify the password.
Next, shut Sage down.

Step 2: Select the Sage Company File

Install and download the QuickBooks conversion tool from the Intuit website. After that, you have to utilize the tool as an administrator. The QuickBooksConversionToolSetup.exe file can now be right-clicked and launched as administrator.
Click the browse button to choose the company file through the database name box.
After choosing the company name, click the OK tab.

Step 3: Continue with the Company File Conversion

You must select the version of the QuickBooks that you wish to convert Sage to, then look for the QuickBooks file folder. Finally, click the following button.
Next, you must confirm that the data in the new window is correct before clicking Convert File.
You must wait for a notification stating that the prompting process is complete. It will take a while.

Open the QuickBooks file, then check to see if the process ended successfully.

Step 4: Confirm the Conversion

Choose a tab to launch in QuickBooks once the program has finished its task. QuickBooks requires you to review the data and make sure it is accurate. Next, you need to review the transfer log:

Open the Windows Start button.
See if the file explorer is present.
Proceed to navigate C:\USERS[Your Windows User Name]\My Documents\Intuit\Quickbooks.
This folder contains a log file for unsuccessful transactions. If the data is not transmitted, this will alert you.

What are the steps to convert from Quicken to QuickBooks desktop?

Quicken 2011 or earlier users can easily switch to QuickBooks by following the steps listed below:

Get the QuickBooks conversion software first. The tool is unnecessary if you switch from Quicken to QuickBooks in the same year. However, this feature is necessary and helpful when QB is older than Quicken.
The Quicken converter must be launched before you can choose the following tab.
Click the following button and install the options after agreeing to the license agreement terms.
Next, click the Finish tab after selecting Launch Quicken Converter.
Next, select the option to transfer data from Quicken to Windows, then select the Get Started option.
The next step is to select the option to access a data file on this system and click the select file option to investigate the file. Additionally, you need to click the OK & convert tabs buttons.
Once you’re done, select save to save the updated Quicken file and close the window. The file will not be updated.
You should launch the QuickBooks desktop after finishing the steps above.
Next, select the utilities and files tab. Then, select Convert and Quicken.
The final step is to adhere to the instructions displayed on the screen.

Now that you thoroughly understand the QuickBooks data conversion tool, is it error-free? That is not the case. When utilizing the QuickBooks conversion tool, there are specific requirements and restrictions. Accordingly, let’s review the following information to familiarize you with it:

Limitation of QuickBooks conversion tool

In addition to the features mentioned above, the QB conversion tool has several limitations. These restrictions include importing account balances, transactions, and data from other financial applications into QuickBooks. This would facilitate converting payroll general ledger account balance and employee list data, including social security numbers.

The QuickBooks conversion tool cannot convert some payroll data, including paychecks, employee year-to-date data, payroll items, individual employee wages, etc. Additionally, the tool may not be able to convert task costing, work tickets for fixed asset items, and thereafter close or partially close sales orders, estimates, and purchase orders.

Conclusion

We conclude this section with the hope that the knowledge presented above will help you get the most out of the conversion tool. We have included all the relevant and essential information needed for this tool.

Therefore, we hope that the information in the post above has been helpful and that it may help you learn more about the QuickBooks conversion tool. However, if you need more information or find yourself stuck, please contact our team of professionals who can help and guide you.

Frequently Asked Questions

Q1. How do I convert Excel to QuickBooks?

To convert to Excel, follow these steps:

Select Reports
Locate & choose the report that you wish to export.
Select the export icon located at the top of the report.
Choose Excel export.

Q2. What is a conversion tool for QuickBooks?

You can convert company files from other programs using the QuickBooks conversion tool. This lets you use QB files with third-party software like Word and Excel.

Q3. How can I use compatibility mode with the conversion tool?

The following highlights the actions you must do to use the Conversion Tool in Compatibility Mode:

You can click the QB Conversion Tool button and choose Properties from the shortcut menu.
When running this program in compatibility mode, check the box for “Click OK after choosing your Windows OS from the dropdown menu.”
Right-click QuickBooksConversationToolSetup.exe and run it as administrator.

Q4. What causes the conversion process to go wrong?

Many things are at play here. Your file may not be locally stored. Whether you are hosting a file on a server or via a network, this issue will show up. Install Sage50 after creating a backup in Sage 50 and restoring it locally to your computer on a computer not connected to the network or server. Your C Drive is frequently this way. Do not hesitate to contact experienced specialists for additional concerns.

Q5. Why am I unable to export to excel from QuickBooks?

If there are incompatibilities between the versions of QuickBooks and excel, you may experience problems exporting from QB to excel.

Q6. In what format can one import data from excel into QuickBooks?

To import data into QuickBooks Online, you can utilize an XLS/XLSX file, Google Sheets, or a CSV (Comma Separated Values) file.